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BENEFITS & PAYROLL SPECIALIST

Hubbardton Forge is one of the country’s largest contemporary forges located in Castleton, Vermont. We have been domestically designing and manufacturing award-winning hand forged lighting fixtures and accessories for over 35 years.

Hubbardton Forge is seeking a detail oriented individual to join their Human Resources team.  If you want to be part of culture where innovation, continuous improvement and team focus is the norm, this is the opportunity for you. In this highly visible and key role, you will be responsible the benefits administration and the processing a biweekly payroll for 200 employees. 

Specific Responsibilities:

Responsible for the effective administration and plan compliance of all Hubbardton Forge employee benefit offerings which includes notifying employees of their eligibility, distributing information packets as requested, setting up the appropriate deductions in payroll, and notifying the plan administrator of new participants.  Ensures plan compliance through regular reporting and testing (5500’s prep, discrimination testing, WC claim filing, etc.).

You will process bi-weekly payroll, ensuring all employees receive accurate paychecks on their scheduled pay day.  This includes time clock changes and entries, filing of payroll paperwork and maintenance of the payroll files.  Provide Leadership with accurate payroll reports in a timely manner.

Acts as the liaison between Hubbardton Forge and insurance companies and/or vendors.  The Benefits & Payroll Specialist is responsible for assisting employees with insurance problems and coverage questions.  Responsible for ensuring all claims are processed and employees and managers are kept abreast of restrictions and accommodations.

Assisting managers in the tracking and coordination of all medical, workers comp and personal leaves of absence. Provides regular database reporting and maintenance for safety and benefits functions as required daily, weekly, monthly and annually.

Supports the annual Open Enrollment process for those benefits that can be changed annually, such as health insurance, life insurance, and flexible spending accounts.  The Benefits & Payroll Specialist is responsible for creating and coordinating the company meeting schedule, assists in preparing the presentation materials, and delivering the presentation to employees across the company.

Reconciling the insurance bills on a monthly basis insuring the proper billing amount and that coverage is added or deleted as necessary for new hires and terminations.

The Benefits & Payroll Specialist ensures that all FMLA requests are processed accordingly and that appropriate regulations are followed and notifications are made.  Additionally, the Benefits & Payroll Specialist ensures that all Short-term and Long-term disability situations are effectively coordinated and communicated to the insurance carriers.

Evaluate processes/products for appropriate continuous process improvement applications; for productivity process improvements that align with business goals and strategies.

As a member of the Human Resources team, the Benefits & Payroll Specialist is responsible for knowing and following the policies and procedures of the company; sharing information that would benefit other members of the team; and finding ways to improve the delivery of service to our customers.

KNOWLEDGE, SKILL, AND EXPERIENCE REQUIREMENTS

  • Education equivalent to a bachelor’s degree, preferably Accounting.
  • Three plus years of benefits administration including workers compensation and compensation.
  • Three plus years’ experience of payroll processing experience.
  • Experience working with ADP Payroll System or similar system required along with proficiency with MS applications.
  • Working knowledge of all current federal labor laws and regulations including FMLA and HIPPA.
  • Strong presentation skills with the ability to design and deliver effective presentations.
  • Strong problem solving skills with ability to identify root cause and  implement solutions.
  •  Strong interpersonal skills with the ability to develop solid working relationships with many individuals
  • Strong project management skills with proven follow-up and completion performance.
  • Strong listening, evaluating, and organizational skills.
  • Previous experience working in a team environment preferred, or a strong understanding of the importance of open communication and information sharing among co-workers.

To apply send your resume and salary history in confidence to HRD@vtforge.com.

Hubbardton Forge is an Equal Opportunity Employer